As I've looked into getting some funding for ECGA projects like the Portobello Town Hall garden, it's become clear that we need to make the organisation a bit more formal. Most funders insist that we have a constitution, plan of activities and bank account.
I've put together a draft constitution, using a model from SCVO, the umbrella body for the Scottish voluntary sector. This would give us a set of rules for running things like meetings and membership, but not fundamentally change what we've been doing.
I'd appreciate it if you could read the draft and let me know if you have any comments/queries/suggested changes.
At the least we'll need to elect:
- A Chair, to organise and run meetings of members and act as our public face
- A Secretary, to look after our correspondence, list of members and the like
- A Treasurer, to be responsible for the money. I'm happy to stand for this one.
- A two-tier structure of members and management committee, where office bearers are empowered to act on behalf of the group
- Membership is free and open to anyone who wants to join, subject to a veto from the management committee
- The need to maintain a register of members and hold an AGM
- Meetings of members can be called by the management committee, or at the request of ten or more members
- Five-year term limits for members of the management committee.